5 upgrades to save your company time & money in 2013
Posted by: easypccare.co.uk - Milton Keynes on 10th January 2013 @ 21.15
Is your company living in the 1990′s in regards to technology? It might be if you are reading this and if you are…you are not alone. We see this almost on a daily basis with our clients. Once a client calls in for a minor computer issue, we insure to interview all business clients and find out that most if not all are missing the boat on what they could be doing in regards to getting onboard with new technology. Let’s review the big list and you can see where your company is falling short.
Professional email account
(Not simon-cars@yahoo.com). If you are living off of free email
accounts for your business, it’s time to put down a few bucks and
get that website as well and get your company into the land of other
companies. Comcast accounts don’t count either, those are about just
as bad. From a technical point of view, you are paying for that
account, but it doesn’t count. Put up the money and get your
business aligned right in email and website branding. Buying domains
(the company name.com) is super cheap and it usually comes with an
email account, so the cost at this point is mute. Our parent company
Magent IT offer free .co.uk names with their Unlimited UK Hosting
Package click here for
details
Company Email Ok, so let’s say you’re in the clear
and have your own domain and you’re all set with company email.
But…you are finding you’re having issues in a few other ways. Your
smartphone isn’t synching right or you’re having problems with your
contacts and calendar not working, or even worse…you’re still on
Pop3 (very old). You have 2-3 choices on how to change up how your
email works, some are fairly cheap and some are a bit more costly,
but worth the money.
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Your first choice is if you are a one person show, you can move to IMAP for just a few bucks probably. IMAP will allow your email to synchronize over two or more devices.
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If you have a team of employees, put down the money and get into Google Apps or Hosted Exchange. Google apps pricing is better for just one person at £3 a month (you can still use Outlook for email/calendar/contacts) or you can stay with Microsoft and use their Hosted Exchange for a price of about £4 a month.
File Sharing One of the biggest headaches for any
small company. Stop the emailing of documents back and forth to each
other and stop worrying about what version of the document is
recent, start using Dropbox for your team. The free version is a
great tester for you to see if you can utilise it well, but most
people and companies can…so you will want to upgrade to the large
space and use it for everything. Click here to try
Dropbox for free.
Company chat & communications If your company is
now texting each other on their personal cell phones to talk faster,
it’s a sign you need Google Chat. This tool from Google is nice, and
you can install it on your smartphones for those that do need to
chat on their phones. You can also send files and keep up on who’s
doing what. Simply put, you can control what your employees are
chatting about with this over texting. Creating company accounts on
Google or using Google apps are just two ways to set it up.
Online backup we saved the best for last of course!
Those little scary words “backup” usually catch a client stopping
short. If you do not have a backup plan in place, please call us. We
can help you make affordable choices here. If you have one, but are
not sure if it’s working, please call us, we can help verify that
those boxes you had installed years ago are working still or how
they are backing up. Worse…if you have nothing in place, now is the
time!>
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